Module 03 · Product portfolio
AP Automation
Turn your AP team from data-entry clerks into strategic finance partners.
Invoices arrive from ten different inboxes, WhatsApp, and postal mail — and finance keys every field by hand. MyVyay captures invoices from any channel, validates GST and matches them against POs automatically, and posts clean entries to your ERP.
Quick answer
MyVyay AP Automation captures vendor invoices from email, WhatsApp, a vendor portal or direct upload, extracts every field with 99%+ accuracy, validates GST/tax data in real time, and performs 2- or 3-way matching against POs and goods receipts. Customers see 70%+ less processing time, near-zero duplicate payments, and faster vendor payments.
AP Automation
The problem
Does this sound familiar?
AP team spends all day on data entry
Staff manually key invoice header and line-item data from PDFs and paper — an 8-person team handles what AI processes in minutes.
Invoices lost in email, payments delayed
Invoices arrive across ten inboxes, WhatsApp, and postal mail; tracking status is impossible and penalties accumulate.
GST mismatches creating compliance exposure
Incorrect GSTIN, wrong tax rates, or missing IRN numbers surface only at GST return time — causing ITC reversals and penalties.
Duplicate payments draining cash
The same invoice gets paid twice from different departments, with no central system to catch it across entities.
The MyVyay way
AI-driven capture, validation, and posting
Transform accounts payable with AI-driven invoice capture, intelligent validation, 3-way matching, and automated posting — reducing manual effort by 70%+ while improving vendor relationships.
Multi-channel capture
Invoices arrive via email, WhatsApp, vendor portal or upload — one inbox for everything.
Intelligent matching
2-way and 3-way PO/GRN matching with discrepancies flagged automatically.
Payment & ERP posting
Approved invoices schedule for payment; GL posting happens automatically with mapped cost centres.
End-to-end process
How it works
Multi-channel invoice capture
Invoices arrive via email, WhatsApp, vendor portal or direct upload; AI captures, classifies and extracts every field.
Intelligent validation & matching
AI validates GST details, matches against PO and GRN (2- or 3-way), and flags discrepancies.
Approval & exception handling
Clean invoices auto-approve on configured rules; exceptions go to the designated approver with full context.
Payment and ERP posting
Approved invoices are scheduled for payment, grouped into bank files, and GL-posted automatically.
Clean invoices auto-approve on configured rules; exceptions route to the right person with full context — no email chains.
Product preview
Real-time visibility, not a month-end report
- 99%+
- Data extraction accuracy
- 0
- Duplicate payments
- 3×
- Invoices processed per FTE
| Vendor | Invoice | Amount | Status |
|---|---|---|---|
| Acme Steel | INV-2041 | ₹4.2L | Matched |
| BlueChem | INV-2042 | ₹1.8L | Exception |
| TechParts | INV-3310 | ₹90,000 | Matched |
- Every invoice status visible from capture to payment
- GST/IRN validated against GSTN in real time
- Duplicate invoices flagged across entities automatically
- GL-mapped postings ready for SAP, Oracle, Tally, or Zoho
Product preview
Vendor experience
Vendors submit invoices, track payment status, and respond to queries — reducing AP interruptions by 80%.
- New invoice received via WhatsApp 📎
- Acme Steel · ₹4.2L · GSTIN validated ✓ Matched to PO-2041 and GRN.
- No discrepancies. Routed for approval.
- Approved. Scheduled for payment — NEFT batch Friday.
- 1
Capture from any channel. Email, WhatsApp, vendor portal or upload — one inbox for everything.
- 2
AI validates & matches. GST/tax data validated; PO, GRN and invoice reconciled automatically.
- 3
Exceptions get routed. Only mismatches reach a human — with full context, not an email chain.
- 4
Paid and posted. Payment is scheduled and the GL entry posts to your ERP automatically.
Capabilities
What's inside AP Automation
Multi-channel invoice capture
Accept invoices from any email domain, WhatsApp, vendor portal, direct upload, or API.
AI data extraction (99%+ accuracy)
Extract vendor, GSTIN, invoice number, date, line items, taxes and totals from any format.
2-way and 3-way matching
Match invoices against POs and GRNs automatically, highlighting quantity, rate and tax mismatches.
GST and tax validation
Validate GSTIN, HSN codes, tax rates and IRN numbers in real time against GSTN APIs.
Vendor self-service portal
Vendors submit invoices and track payment status, cutting AP interruptions by 80%.
Duplicate invoice detection
AI cross-checks every new invoice against all historical and in-flight invoices across entities.
Who benefits
Built for every stakeholder
AP Executive
Reviews AI-extracted invoices and handles matched/unmatched exceptions — processing 5× more invoices in the same time.
AP Manager
Monitors the AP queue, aging buckets and exception rates; configures approval rules and vendor onboarding.
Finance Controller
Reviews AP liability, payment projections and cash flow impact; approves high-value payments.
Vendor
Submits invoices via portal, tracks payment status, and receives automated remittance advices.
Tax / GST Team
Runs GST reconciliation reports, validates ITC eligibility, and flags non-compliant vendor invoices.
Agentic AI
Specialised AI agents do the heavy lifting
MyVyay's agentic AI doesn't just surface insights — it takes actions on your behalf, enforces policy, and eliminates manual work at every step.
Auto-extraction
Invoice header and every line item captured from any format or channel.
Matching engine
Intelligent 2-way and 3-way PO/GRN matching with discrepancy flagging.
Tax validation
GST/TDS/VAT computation validated against your configured tax engine.
Duplicate detection
Cross-checked across entities, time periods, and invoice numbers.
Vendor communication
Automated acknowledgement, clarification requests, and remittance advices.
Human-in-the-loop: agents recommend and seek approval — people stay in control of every decision.
Plug & play
Fits your finance stack in weeks, not months
Pre-built connectors mean no rip-and-replace.
SAP
Certified bi-directional integration with SAP ECC and S/4HANA for master data, cost objects, and real-time journal posting.
Oracle
Pre-built connectors for Oracle Fusion Cloud and E-Business Suite covering payables, GL, and supplier master sync.
Tally
Deep TallyPrime integration built for Indian enterprises — vouchers, ledgers, and GST data flow both ways.
Zoho Books
Two-way sync with Zoho Books for bills, expenses, chart of accounts, and vendor records.
QuickBooks
QuickBooks Online integration keeping vendors, classes, and expense transactions in continuous sync.
Xero
Certified Xero integration posting coded spend and reconciling against bank feeds automatically.
NetSuite
SuiteApp-based connector syncing subsidiaries, classes, departments, and posting vendor bills and expense reports natively.
Microsoft Dynamics 365
Native integration with Dynamics 365 Finance & Operations and Business Central for end-to-end payables flow.
GSTN APIs
Real-time validation of GSTIN, HSN codes, tax rates, and IRN numbers directly against government GSTN APIs.
Proven impact
What customers see after go-live
70%+
Less processing time
99%+
Extraction accuracy
0
Duplicate payments
2%
Early-pay discount capture
100%
GST compliance
Aggregated customer outcomes; results vary by invoice volume and vendor mix.
Commercials
Plans that scale with you
Startup
For lean AP teams getting started
₹300 /user/mo
- Up to 25 users
- Email + WhatsApp invoice capture
- 2-way matching
- Single-level approval
- CSV export to accounting
- Email support
Growth
For scaling AP operations
₹500 /user/mo
- Up to 250 users
- Everything in Startup, plus:
- 3-way matching
- GST/GSTN real-time validation
- Vendor self-service portal
- ERP integration (SAP/Oracle/Tally)
- Duplicate detection across entities
- Priority support
Enterprise
For high-volume, multi-entity AP
Custom
- Unlimited users & entities
- Everything in Growth, plus:
- Whitelabel option + AMC
- Deep bidirectional ERP sync
- Custom workflows & SLAs
- Dedicated success manager
- Full audit & compliance pack
- Single sign-on (SSO)
Pricing shown for India. Implementation: ₹1L–₹3L one-time, live in 1–3 weeks.
FAQ
AP Automation — frequently asked
Answers our solutions team gives in real evaluations.
How does it handle invoices from vendors who don't follow a standard format?
Can it process invoices across multiple legal entities?
What happens to invoices that fail matching?
How long does ERP integration take?
Platform
Other modules
Works with
Built from these capabilities
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Ready to transform your AP Automation?
See a live demo tailored to your industry and team size. Implementation takes 1–3 weeks.
2–4 week implementation · No lock-in · Priced per active user