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Capability · Platform

Policy Engine

Your expense policy, enforced in real time — not at audit.

Encode grade-based limits, per-diems, category rules, and approval matrices once. MyVyay applies them at the moment of spend, blocking violations before they enter your books.

See it in a demo Calculate ROI

Quick answer

The MyVyay Policy Engine converts written expense policies into machine-enforced rules applied in real time — preventing out-of-policy spend at submission instead of detecting it weeks later in audit.

Policy Engine

92%
reduction in out-of-policy claims
100%
of spend policy-checked
0
IT tickets needed for rule changes

Capabilities

What Policy Engine does for you

No-code rule builder

Finance teams configure limits, per-diems, and exceptions without IT tickets.

Grade & geography aware

Rules vary by employee grade, city tier, country, project, and department.

Pre-submission blocking

Hard stops, soft warnings, or justification requirements — your choice per rule.

Policy versioning

Every change is versioned with effective dates and a full audit trail.

Exception analytics

See which rules trigger most, who overrides them, and where policy needs updating.

Simulation mode

Test policy changes against historical spend before enforcing them.

Process

How it works, step by step

01

Model

Translate your written policy into rules with the no-code builder.

02

Simulate

Run new rules against past claims to see real-world impact first.

03

Enforce

Rules apply at capture — blocking, warning, or requiring justification.

04

Refine

Exception analytics show where policy should tighten or relax.

Key takeaways

  • Policies are enforced at the point of spend, not discovered at month-end.
  • Finance owns rule configuration end to end — no engineering dependency.
  • Simulation mode de-risks policy changes before they go live.
  • Exception data turns policy management into a continuous improvement loop.

FAQ

Policy Engine — frequently asked

Answers our solutions team gives in real evaluations.

Can different entities have different policies?
Yes. Policies are scoped by legal entity, country, business unit, or department, with inheritance so global rules apply everywhere and local rules override where needed.
What happens when an employee breaks a rule?
You decide per rule: block submission entirely, allow with mandatory justification, or allow with a flag for the approver. Every outcome is logged for audit.
How are per-diem rates managed?
Statutory and custom per-diem tables are maintained by country and city tier, with effective dating. Rates apply automatically based on travel itinerary data.
Does the policy engine cover procurement too?
Yes. The same engine governs requisition limits, preferred-vendor rules, budget thresholds, and PO approval matrices across the procure-to-pay flow.

Works with

Stronger together

WhatsApp Capture

Expenses filed where your teams already are — on WhatsApp.

Approvals

The right approver, with the right context, in seconds.

Fraud Detection

Every transaction screened. Every anomaly explained.

Analytics

From spend data to board-ready insight — in real time.

Get started

Your close doesn't have to be a crunch.

See MyVyay run against your policies, your ERP, and your document types — in a 30-minute working session.

Book a demo Run the ROI model

2–4 week implementation · No lock-in · Priced per active user