Module 04 · Product portfolio
P2P / Procure-to-Pay
From purchase request to vendor payment — controlled, visible, and optimized.
Maverick buying, invisible committed spend, and PO approvals stuck in email chains. MyVyay closes the loop — every purchase is budget-checked before commitment, three-way matched automatically, and paid on time.
Quick answer
MyVyay Procure-to-Pay covers the full cycle from purchase requisition to vendor payment, with budget validation at the request stage, multi-vendor RFQ comparison, and automatic 3-way matching between PO, goods receipt and invoice. Customers see roughly 60% faster procurement cycles, 100% budget compliance enforced, and up to 40% cost savings from better vendor selection.
P2P / Procure-to-Pay
The problem
Does this sound familiar?
Maverick spending bypassing procurement
Employees buy from unauthorised vendors and skip the PO process; AP is left with unmatched invoices and no budget accountability.
Budget owners are flying blind
Approved budgets sit in spreadsheets; committed but unspent PO values are invisible until it's too late to intervene.
PO approval takes days via email chains
Purchase requests get lost in inboxes; urgent purchases are delayed, causing operational disruption.
No data to negotiate better vendor contracts
Spend is fragmented across 30+ vendors with no consolidated view — making renegotiation or consolidation impossible.
The MyVyay way
One closed loop: request → PO → receipt → pay
Complete procure-to-pay lifecycle — from requisition to payment — with enforced budget controls, multi-vendor RFQ, automated matching, and spend analytics that turn procurement into a competitive advantage.
Budget check before commitment
Every PR checks available budget in real time before it's even submitted for approval.
Multi-vendor RFQ
Send RFQs to multiple vendors and compare price, delivery and terms side by side.
Automated 3-way match
PO, GRN and invoice reconciled automatically; no payment leaves without agreement.
End-to-end process
How it works
Raise purchase requisition
Any employee raises a PR with justification and delivery date; the system checks budget availability before routing for approval.
Vendor selection and PO creation
Procurement sends RFQs to shortlisted vendors, compares quotes, and issues a PO within the platform.
Goods receipt and 3-way match
Warehouse logs the GRN against the PO; the vendor invoice arrives; PO, GRN and invoice are matched automatically.
Approved payment to vendor
Matched invoices flow to payment approval; finance schedules payment and posts the entry to the ERP.
No PO, no payment — AP automation enforces purchase-order-backed payments only.
Product preview
Real-time visibility, not a month-end report
- 42
- Open PRs
- 100%
- Budget-checked before commitment
- ₹64L
- Payments due
| PR / PO | Vendor | Amount | Status |
|---|---|---|---|
| PO-2041 | Acme Steel | ₹4.2L | Matched |
| PO-2042 | BlueChem | ₹1.8L | Pending |
| PR-3310 | TechParts | ₹90,000 | In approval |
- Full cycle — PR, PO, GRN, invoice, payment — in one view
- Budget utilisation live by department and cost centre
- 3-way match status flagged automatically
- Vendor scorecards inform renegotiation
Product preview
Approver experience
Approvers act from mobile — with budget context attached to every decision.
- New PR needs your approval
- PR-3310 · TechParts · ₹90,000 · within IT budget ✓
- Approve ✅
- Approved. PO-2043 issued to vendor. Budget remaining: ₹3.1L of ₹4.0L
- 1
Context-rich requests. Budget, vendor and policy shown inline with every request.
- 2
One-tap decisions. Approve, reject or query without logging into a separate system.
- 3
Auto-PO on approval. Approved PRs become POs to the vendor instantly.
- 4
Live budget view. Remaining budget updates in real time as you approve.
Capabilities
What's inside P2P / Procure-to-Pay
Purchase requisition with budget check
Raise PRs with built-in budget validation — checked in real time before submission.
Multi-vendor RFQ and comparison
Send RFQs to multiple vendors and compare price, delivery and terms side by side, with an audit trail.
PO creation and approval
Convert approved PRs to POs in one click, with multi-level approval by value, category and department.
Goods receipt and quality inspection
Log GRNs against open POs with quality-inspection checklists; partial receipts and returns handled.
3-way invoice matching
Automatically match vendor invoices against PO and GRN, flagging any quantity, rate or tax discrepancy.
Spend analytics and savings tracking
Real-time dashboards by vendor, category, department and business unit, tracking savings against target.
Who benefits
Built for every stakeholder
Requisitioner
Raises purchase requests with specs and justification, and tracks approval and delivery status in real time.
Procurement Manager
Manages vendor selection, the RFQ process and contract compliance; runs spend analytics and savings reports.
Budget Owner
Reviews committed versus actual spend against budget and approves PRs within delegated authority.
Finance Controller
Monitors total P2P liability, cash-outflow projections and AP aging; approves high-value payments.
Vendor
Responds to RFQs, submits invoices via the portal, and tracks payment and dispute status.
Agentic AI
Specialised AI agents do the heavy lifting
MyVyay's agentic AI doesn't just surface insights — it takes actions on your behalf, enforces policy, and eliminates manual work at every step.
Smart routing
PRs auto-routed by category, amount, and department approval matrix.
Budget check
Real-time availability check before PR approval — blocks overcommitment.
Vendor suggestion
Recommends vendors based on category history, contract, and performance score.
3-way matching
Automated PO × GRN × invoice reconciliation with exception flagging.
Savings intelligence
Spend-pattern analysis surfaces savings opportunities proactively.
Human-in-the-loop: agents recommend and seek approval — people stay in control of every decision.
Plug & play
Fits your finance stack in weeks, not months
Pre-built connectors mean no rip-and-replace.
SAP
Certified bi-directional integration with SAP ECC and S/4HANA for master data, cost objects, and real-time journal posting.
Oracle
Pre-built connectors for Oracle Fusion Cloud and E-Business Suite covering payables, GL, and supplier master sync.
Tally
Deep TallyPrime integration built for Indian enterprises — vouchers, ledgers, and GST data flow both ways.
Zoho Books
Two-way sync with Zoho Books for bills, expenses, chart of accounts, and vendor records.
NetSuite
SuiteApp-based connector syncing subsidiaries, classes, departments, and posting vendor bills and expense reports natively.
Microsoft Dynamics 365
Native integration with Dynamics 365 Finance & Operations and Business Central for end-to-end payables flow.
Coupa
Syncs purchase orders, invoices, and supplier records with Coupa's procurement platform.
SAP Ariba
Bridges MyVyay's procure-to-pay workflow with Ariba's sourcing and supplier network.
Proven impact
What customers see after go-live
60%
Faster procurement cycle
100%
Budget compliance enforced
40%
Cost savings from vendor selection
0
Maverick spend — no PO, no payment
2×
Vendor negotiation insight
Aggregated customer outcomes; results vary by procurement maturity and volume.
Commercials
Plans that scale with you
Startup
Core procurement to get going
₹500 /user/mo
- Up to 25 users
- Purchase + Invoice modules
- 2-way invoice matching
- Single-level approval
- Vendor onboarding
- Email support
Growth
Full procure-to-pay engine
₹800 /user/mo
- Up to 250 users
- Everything in Startup, plus:
- AI 3-way matching
- Multi-vendor RFQ comparison
- Full agentic AI suite
- ERP integration (SAP/Oracle/Tally)
- Vendor self-service portal
- Priority support
Enterprise
For complex, high-volume orgs
Custom
- Unlimited users
- All sub-modules
- Whitelabel: ₹10–15L + 12–18% AMC
- Deep bidirectional ERP sync
- Custom workflows & SLAs
- Dedicated success manager
- Logistics & warehouse modules
- Single sign-on (SSO)
Pricing shown for India. Sold modularly. Implementation: ₹2L–₹5L one-time.
FAQ
P2P / Procure-to-Pay — frequently asked
Answers our solutions team gives in real evaluations.
Can it handle different approval hierarchies for different spend categories?
How does it prevent employees from bypassing the PR process?
Can vendors submit their own invoices?
Does it support multi-entity procurement with shared vendors?
Platform
Other modules
Works with
Built from these capabilities
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